JA Coetzee Attorneys Privacy Policy
Introduction
This Privacy Policy outlines JA Coetzee Attorneys (" we
", " our
" or " the Company
") practices with respect to information collected from users who access our website at www.jaclaw.co.za
(" Site
"), or otherwise share personal information with us (collectively: " Users
").
Grounds for data collection
Processing of your personal information (meaning, any information which may potentially allow your identification with reasonable means; hereinafter " Personal Information
") is necessary for the performance of our contractual obligations towards you and providing you with our services, to protect our legitimate interests and for compliance with legal and financial regulatory obligations to which we are subject.
When you use the Site, you consent to the collection, storage, use, disclosure and other uses of your Personal Information as described in this Privacy Policy.
We encourage our Users to carefully read the Privacy Policy and use it to make informed decisions.
What information we collect?
We collect two types of data and information from Users.
The first type of information is un-identified and non-identifiable information pertaining to a User(s), which may be made available or gathered via your use of the Site (“ Non-personal Information
”). We are not aware of the identity of a User from which the Non-personal Information was collected. Non-personal Information which is being collected may include your aggregated usage information and technical information transmitted by your device, including certain software and hardware information (e.g. the type of browser and operating system your device uses, language preference, access time, etc.) in order to enhance the functionality of our Site. We may also collect information on your activity on the Site (e.g. pages viewed, online browsing, clicks, actions, etc.).
The second type of information Personal Information
which is individually identifiable information, namely information that identifies an individual or may with reasonable effort identify an individual. Such information includes:
- Device Information: We collect Personal Information from your device. Such information includes geolocation data, IP address, unique identifiers (e.g. MAC address and UUID) and other information which relates to your activity through the Site.
- Registration information: When you register to our Site you will be asked to provide us certain details such as: full name; e-mail or physical address, and other information.
How do we receive information about you?
We receive your Personal Information from various sources:
- When you voluntarily provide us your personal details in order to register on our Site;
- When you use or access our Site in connection with your use of our services;
- From third party providers, services and public registers (for example, traffic analytics vendors).
What information we collect?
We do not rent, sell, or share Users’ information with third parties except as described in this Privacy Policy.
We may use the information for the following:
- Communicating with you – sending you notices regarding our services, providing you with technical information and responding to any customer service issue you may have;
- To communicate with you and to keep you informed of our latest updates and services;
- To serve you advertisements when you use our Site (see more under "Advertisements");
- To market our websites and products (see more under "Marketing");
- Conducting statistical and analytical purposes, intended to improve the Site.…
In addition to the different uses listed above, we may transfer or disclose Personal Information to our subsidiaries, affiliated companies and subcontractors.
In addition to the purposes listed in this Privacy Policy, we may share Personal Information with our trusted third party providers, who may be located in different jurisdictions across the world, for any of the following purposes:
- Hosting and operating our Site;
- Providing you with our services, including providing a personalized display of our Site;
- Storing and processing such information on our behalf;
- Serving you with advertisements and assist us in evaluating the success of our advertising campaigns and help us retarget any of our users;
- Providing you with marketing offers and promotional materials related to our Site and services;
- Performing research, technical diagnostics or analytics;
We may also disclose information if we have good faith to believe that disclosure of such information is helpful or reasonably necessary to: (i) comply with any applicable law, regulation, legal process or governmental request; (ii) enforce our policies (including our Agreement), including investigations of potential violations thereof; (iii) investigate, detect, prevent, or take action regarding illegal activities or other wrongdoing, suspected fraud or security issues; (iv) to establish or exercise our rights to defend against legal claims; (v) prevent harm to the rights, property or safety of us, our users, yourself or any third party; or (vi) for the purpose of collaborating with law enforcement agencies and/or in case we find it necessary in order to enforce intellectual property or other legal rights.
User Rights
You may request to:
- Receive confirmation as to whether or not personal information concerning you is being processed, and access your stored personal information, together with supplementary information.
- Receive a copy of personal information you directly volunteer to us in a structured, commonly used and machine-readable format.
- Request rectification of your personal information that is in our control.
- Request erasure of your personal information.
- Object to the processing of personal information by us.
- Request to restrict processing of your personal information by us.
- Lodge a complaint with a supervisory authority.
However, please note that these rights are not absolute, and may be subject to our own legitimate interests and regulatory requirements.
If you wish to exercise any of the aforementioned rights, or receive more information, please contact our Data Protection Officer (“DPO”) using the details provided below:
Retention
We will retain your personal information for as long as necessary to provide our services, and as necessary to comply with our legal obligations, resolve disputes, and enforce our policies. Retention periods will be determined taking into account the type of information that is collected and the purpose for which it is collected, bearing in mind the requirements applicable to the situation and the need to destroy outdated, unused information at the earliest reasonable time. Under applicable regulations, we will keep records containing client personal data, account opening documents, communications and anything else as required by applicable laws and regulations.
We may rectify, replenish or remove incomplete or inaccurate information, at any time and at our own discretion.
Cookies
We and our trusted partners use cookies and other technologies in our related services, including when you visit our Site or access our services.
A "cookie" is a small piece of information that a website assign to your device while you are viewing a website. Cookies are very helpful and can be used for various different purposes. These purposes include allowing you to navigate between pages efficiently, enable automatic activation of certain features, remembering your preferences and making the interaction between you and our Services quicker and easier. Cookies are also used to help ensure that the advertisements you see are relevant to you and your interests and to compile statistical data on your use of our Services.
The Site uses the following types of cookies:
a. 'session cookies'
which are stored only temporarily during a browsing session in order to allow normal use of the system and are deleted from your device when the browser is closed;
b. 'persistent cookies
' which are read only by the Site, saved on your computer for a fixed period and are not deleted when the browser is closed. Such cookies are used where we need to know who you are for repeat visits, for example to allow us to store your preferences for the next sign-in;
c. 'third party cookies'
which are set by other online services who run content on the page you are viewing, for example by third party analytics companies who monitor and analyze our web access.
Cookies do not contain any information that personally identifies you, but Personal Information that we store about you may be linked, by us, to the information stored in and obtained from cookies. You may remove the cookies by following the instructions of your device preferences; however, if you choose to disable cookies, some features of our Site may not operate properly and your online experience may be limited.
We also use a tool called “Google Analytics” to collect information about your use of the Site. Google Analytics collects information such as how often users access the Site, what pages they visit when they do so, etc. We use the information we get from Google Analytics only to improve our Site and services. Google Analytics collects the IP address assigned to you on the date you visit sites, rather than your name or other identifying information. We do not combine the information collected through the use of Google Analytics with personally identifiable information. Google’s ability to use and share information collected by Google Analytics about your visits to this Site is restricted by the Google Analytics Terms of Use
and the Google Privacy Policy.
Third party collection of information
Our policy only addresses the use and disclosure of information we collect from you. To the extent you disclose your information to other parties or sites throughout the internet, different rules may apply to their use or disclosure of the information you disclose to them. Accordingly, we encourage you to read the terms and conditions and privacy policy of each third party that you choose to disclose information to.
This Privacy Policy does not apply to the practices of companies that we do not own or control, or to individuals whom we do not employ or manage, including any of the third parties which we may disclose information as set forth in this Privacy Policy.
How do we safeguard your information?
We take great care in implementing and maintaining the security of the Site and your information. Although we take reasonable steps to safeguard information, we cannot be responsible for the acts of those who gain unauthorized access or abuse our Site, and we make no warranty, express, implied or otherwise, that we will prevent such access.
Transfer of data outside the EEA
Please note that some data recipients may be located outside the EEA. In such cases we will transfer your data only to such countries as approved by the European Commission as providing adequate level of data protection, or enter into legal agreements ensuring an adequate level of data protection.
Advertisements
We may use a third-party advertising technology to serve advertisements when you access the Site. This technology uses your information with regards to your use of the Services to serve advertisements to you (e.g., by placing third-party cookies on your web browser).
You may opt-out of many third-party ad networks, including those operated by members of the Network Advertising Initiative ("NAI") and the Digital Advertising Alliance ("DAA"). For more information a this practice by NAI and DAA members, and your choices regarding having this information used by these companies, including how to opt-out of third-party ad networks operated by NAI and DAA members, please visit their respective websites: http://optout.networkadvertising.org/#!/ and http://optout.aboutads.info/#!/.
Marketing
We may use your Personal Information, such as your name, email address, telephone number, etc. ourselves or by using our third party subcontractors for the purpose of providing you with promotional materials, concerning our services, which we believe may interest you.
Out of respect to your right to privacy we provide you within such marketing materials with means to decline receiving further marketing offers from us. If you unsubscribe we will remove your email address or telephone number from our marketing distribution lists.
Please note that even if you have unsubscribed from receiving marketing emails from us, we may send you other types of important e-mail communications without offering you the opportunity to opt out of receiving them. These may include customer service announcements or administrative notices.
Corporate transaction
We may share information in the event of a corporate transaction (e.g. sale of a substantial part of our business, merger, consolidation or asset sale). In the event of the above, the transferee or acquiring company will assume the rights and obligations as described in this Privacy Policy.
Minors
We understand the importance of protecting children’s privacy, especially in an online environment. The Site is not designed for or directed at children. Under no circumstances shall we allow use of our services by minors without prior consent or authorization by a parent or legal guardian. We do not knowingly collect Personal Information from minors. If a parent or guardian becomes aware that his or her child has provided us with Personal Information without their consent, he or she should contact us at Jeannine@jaclaw.co.za .
Updates or amendments to this Privacy Policy
We reserve the right to periodically amend or revise the Privacy Policy; material changes will be effective immediately upon the display of the revised Privacy policy. The last revision will be reflected in the "Last modified" section. You r continued use of the Platform, following the notification of such amendments on our website, constitutes your acknowledgment and consent of such amendments to the Privacy Policy and your agreement to be bound by the terms of such amendments.
How to contact us
If you have any general questions about the Site or the information we collect about you and how we use it, you can contact us at Jeannine@jaclaw.co.za
.
JA COETZEE ATTORNEYS & CONVEYANCERS
Last Modified - 13-09-2021
CONSENT TO PROCESS (USE) PERSONAL INFORMATION IN TERMS OF THE PROTECTION OF PERSONAL INFORMATION ACT (POPIA) ACT 4 OF 2013 IN RESPECT OF A TRANSFER OF IMMOVABLE PROPERTY
Dear Client,
The personal information which is processed by JA Coetzee Attorneys (“the firm”) in the course of your engagement of our services falls within the ambit of the POPIA.
The purpose of this document is to obtain your consent to process your personal information.
By your signature hereto, you confirm that you are aware of the fact that you are under no obligation to consent to the processing of your personal information by our firm and that your consent relates only to the processing of your personal information pertaining to the matters stated herein.
For purposes of defining “personal information,” you are advised that such information may include your:
full names, surname, and identity number
contact details, such as e-mail address, website address, postal address, landline, and mobile contact numbers, geographic location
marital status
number of dependants
place of residence
employment details and history
business, assets, and financial information
bank account details
next-of-kin details
correspondence which is private or confidential
all information relating to the requirements set out in the Financial Intelligence Centre Act, 38 of 2001, as amended, with which the firm is obliged to comply
any other information requested by us and voluntarily provided by you for purposes of performing the services in accordance with your mandate to the firm.
Your personal information will only be processed for the purpose for which it was collected, and as agreed (“the services”), which includes, but is not limited to, the following:
Property Conveyancing Services
Accounting and Invoicing
Commercial Legal Services
Deceased Estate Administration
Trust and Company Administration
Estate Planning
other Fiduciary Legal Services, such as Will drafting.
I (“the Client”) when i provide any of my details to this website i hereto grant my consent to the firm to:
Process my personal information for purposes of rendering the services. Collect my personal information from any third party or source for purposes of rendering the services. Record, store, update, modify, retrieve, disseminate, and use my personal information for purposes of rendering the services. Transmit, distribute (including distribution to a third party in a foreign country), publish, disseminate, and make available my personal information for purposes of rendering the services.
Retain my personal information for the duration of the business relationship and for such period after the termination of the business relationship as stipulated in the relevant legislation applicable to an attorney firm. Send newsletters, blogs, my personal information for the duration of the business relationship and for such period after the termination of the business relationship as stipulated in the relevant legislation applicable to an attorney firm.
I confirm that:
- I understand that I am obliged to inform the firm of any correction or deletion of personal information or destroying or deletion of record of personal information in terms of Section 24(1) of the POPI Act, by submitting Form 2 of the Regulations Relating to the POPI Act.
- I understand the contents hereof and accept this consent as adequate notification of the collection and processing of my personal information by the firm.
- I consent to the destruction or deletion of my personal information once the information is no longer required, and the retention period required by legislation has lapsed.
- The consequences of failing and/or refusing to provide consent to the firm have been explained to me and I understand that the firm will not be able to render the services to me unless I grant my consent to process the personal information.
- I may withdraw this consent or object to the processing of my personal information at any time by giving written notification to the firm’s POPI Information Officer, Jeannine Coetzee, at Jeannine@jaclaw.co.za
- JA Coetzee Attorneys, as a firm of attorneys, has the privilege of confidentiality under the law pertaining to its clients.
- I agree and acknowledge that my personal information may be used and share with the relevant Council /Local Authority, Trustees/ Managing Agent of the Scheme/Complex/Home Owners Association, South African Revenue Services, Deeds Office, Bond Registration Attorney, Rates Consultants, The Purchasers/Sellers, and Correspondent Attorneys and that my information may be captured and stored on the software programs devised to generate transfer documents, transfer duty receipts, rates clearance figures/ receipts.
- I further agree and acknowledge that the said attorneys would be required to keep my personal information for a period not exceeding 7 (seven) years or such period as may be prescribed by law whereafter it will be destroyed.
- I confirm that my consent is freely given and that I understand the contents of this consent so given.
- I hereby consent to receiving Newsletters and/or other useful information from JA COETZEE ATTORNEYS in the future
- I am aware of my right to complain to the Information Regulator at the following contact details.:
Address: SALU Building, 316 Thabo Sehume Street, Pretoria
Tel: 012 406 4818
Fax: 086 500 3351
Email: inforeg@justice.gov.za
IMPORTANT: Please note that we may be required by law and certain Acts to disclose your information to a third party or institution from time to time without the obligation to obtain your consent.
